What Are the Differences Between Breaks and Sections?

Meridianblues asked us all what the difference was between breaks and sections. I started to answer the question where it was asked, but then I thought the answer might be of value if exposed more broadly in its own article:

What are Web Intelligence Sections?

In Business Objects XI Web Intelligence sections are easily created and often even by mistake (drag a single object to the report and you will see what I mean). They can be made more complex and wider (taller) with greater scope. Sections apply to the entire horizontal area of page over which they are defined (best viewed/managed in Structure View). In other words, you can have multiple tables, graphs, cells in a section if you want. The section is also defined usually by a dimension so that each unique value of the dimension becomes an instance of the section in which all content placed in the section is repeated. All of the content in that instance is filtered to that unique dimension value.

So what are Breaks then?

A break is something that I rarely seem to get these days. No seriously, a Business Objects WebI report break has similar properties to those of a section. It is a sort of pivot around each distinct value of a dimension or formula. However, a break occurs only in a single table/block. Breaks cause the table to be broken up in instances of the break, sub-tables usually. These are easily created, usually by highlighting the desired dimension’s column and then right-clicking or section the top-menu icon.

A Distinction between the Two

Sections can be applied and formatted to function more or less like breaks; however, breaks can never function as sections do, they are limited to the scope of the block on which they are defined. I tend to prefer sections as they allow for greater flexibility and they seem to have more options. Nevertheless, breaks can be excellent for grouping relatively small amounts of data and then aggregating the measures at the bottom of the table.

Personally I would love to hear you all opinions or observations on this topic. Please share openly in the comments.

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21 thoughts on “What Are the Differences Between Breaks and Sections?

  1. Hi,

    My top differances are:

    1.with sections you can “break” charts,with Braeks,only tables
    so if you want to “break” your chart into groups you will have to use the section.

    2.With section it is much easier to understand data in hierarchal view since the sections can be placed under each other.

    3. In sections you get an easy navigation through the map, in breaks you don’t.

    4. In breaks however if you filter out a specific value in the break, the break will disappear, in sections, the section will stay, leaving the report with sections that you don’t really want to see since the section value remains.

  2. Excellent points! It reminds me to that the section’s navigation map actually exports to PDF, breaks have no such thing.

    By the way, breaks can be nested hierarchically as well.

  3. I find breaks handy on simple reports (usually just one table) with a hierarchical display, such as department, team, employee.
    Since many of our reports are distributed vie Excel, the data is easier to navigate when it’s in a single table with subtotals (per department, for instance), rather than have a section header every few rows.

  4. I have sections that span across multiple pages per distinct value. I would like to be able to display a page count per distinct value such as if it spans 3 pages it would say page 1, page 2, page 3 then when there is a new value for the section the count would reset. Does this make sense? Is this possible? Thanks.

  5. Hi Chris, I don’t think that is possible, well maybe I don’t really understand. Nevertheless, the “Page” functions in WebI are not very powerful, they are strictly total page counters and they cannot be bound to sections. Sorry.

  6. I think its a bit late reply but just want to comment that PageInSection() function can solve Chris Houser problem.

  7. sections in a report are defined as to differentiate among themselves, as each section is shaded with a different colour so that we can identify each section in a report

  8. In term of Section and Break
    You can apply alerters to section cells.
    If you apply an alerter to a table with a break, the alerter is only activated when the value that meets the condition in the alerter appears on
    the first row of that break.If condition appear on any other line within the break, the alerter is not applied to the break cell.

  9. Hi ram, if you are asking if it is possible to create sections in vertical columns in stead of the usual horizontal fashion then the answer is that this is not possible. Perhaps you could use a break on a top dimension in a crosstab to achieve a compromise of the effect.

  10. One disadvatage of section over break is that we can’t get Grandtotal when using section with Cross tab.

  11. Hi Vishal, even if you could, how would you use that? The Section is already a block that is filtered so that the data inside is only of that object (dimension). If you put a break on it, there should be no change in the visual representation.

  12. Hi Vishal!
    Actually it is possible… you can apply section on one dimension and in that you can apply break on the other dimension…
    eg: year, quarter, state, revenue…
    set as section for state first… the data will be divided as sections as per state…
    so, on this now, you can apply ‘break’ on quarter dimension in each section (divided by state)
    hope it is clear…

  13. Hi there,

    Is it possible to apply sections “horizonatly”.
    For instance I have sales report which shows sales information of different branches. If I put all branches in one page, total length(vertical length) of the report will be extremely long. So I want divide report into different tabs/pages.
    I duplicate the report for each branch and then change the filter values. Instead of changing filters, I want to apply sections to different tabs.

  14. Hi omer, I like your idea, but it is not possible. Of course, in BusinessObjects you can configure sections and breaks such that each new section or break starts on a new page, but that would be a vertical page on that tab. You would like it to dynamically generate report tabs based on the section or break value. I like the idea, but I know it won’t work. 🙁

  15. Hi Syed, to delete a section in WebIntelligence you can right click in a blank space in the section and select the option to delete it.

    Hi Anji, there is no limit to the number of sections you can put in a Business Objects WebI report. I do wonder why you are asking this question.

  16. I am creating a past due loan report sectioned by Account Officers
    The block has customer name loan numbers etc
    I am able to remove block when no past dues occur; however run into issues with Account Officer Sections appearing when there are no Past Due ( Block)

    How can I remove Account Officers when they have no past dues associated with them

    Appreciate any insight
    Regards
    Sal

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